Terms of Service

1. Introduction

By enrolling in any Ethio College Prep (ECP) course (in-person or online), you (“Student” or “you”) agree to these Terms of Service. ECP (“we,” “us,” “our”) provides preparatory courses for SAT and college applications as detailed on our Summer Scholarship School program page and in our internal program materials ethiocollegeprep.com.

2. Eligibility and Enrollment

Students must meet any age or prerequisite requirements specified for particular courses. Enrollment is on a first-come, first-served basis until capacity limits are reached (e.g., per-location and online section capacities) . To secure a spot, Students must complete registration and pay the required first-round payment by the published registration deadline on ethiocollegeprep.com. Reservation holds expire if the full first-round payment is not received within the stated time frame .

3. Payment Terms

Course fees are published in Ethiopian birr and USD for each package (Standard and Gold) on our website and internal pricing materials ethiocollegeprep.com.

• First-Round Payment: A non-refundable first-round payment is required at enrollment to confirm a seat.
  
• Second-Round Payment: For Students enrolling with only the first-round payment, a second-round payment is due during the 3rd week of the course. Failure to complete the second payment by the deadline may result in removal from the program and forfeiture of any entitlements (including exam participation and scholarship eligibility) .
  
• No Refunds: Under no circumstances will ECP provide refunds once payment is made. This applies to withdrawal, non-attendance, failure to complete course requirements, or any dissatisfaction with course content or outcomes. By enrolling, Students acknowledge and accept this no-refund policy unconditionally.
  
• Payment Methods: Payments may be made in Ethiopian birr or USD via designated bank accounts (Commercial Bank of Ethiopia, Awash Bank, Abyssinia Bank) or online methods (PayPal, Zelle) as listed on our website ethiocollegeprep.com.
  

4. Course Access and Materials

Upon receipt of the required payments, Students receive access to our AI-powered learning platform and course materials as specified by their package on our website. In-person classes occur at designated centers according to published schedules; online classes occur via Google Meet at specified days/times (e.g., evening sessions for online). Students agree to attend scheduled classes, complete diagnostic, practice, and final exams via the platform, and engage with course materials. Academic integrity is required: cheating, plagiarism, or misrepresentation may result in expulsion without refund.

5. Scholarship Award Conditions

At the end of each course, a final exam assesses Students’ progress; the top-scoring Students (e.g., five recipients) receive the SAT scholarship award (full payment of their next SAT exam fee) as advertised ethiocollegeprep.com. Eligibility requires full payment of all fees and active participation in course activities and exams. Scholarship awards are competitive with limited slots; no guarantees beyond published terms.

6. Student Responsibilities

Students must:

• Complete the diagnostic exam promptly upon joining and engage with the AI platform throughout.
  
• Maintain accurate contact information and respond to ECP communications.
  
• Make timely second-round payments as required.
  
• Adhere to the code of conduct: treat instructors, peers, and staff respectfully; harassment or disruptive behavior may lead to removal without refund .
  

7. ECP Responsibilities

ECP will:

• Deliver scheduled live instruction (in-person or online) by qualified instructors as advertised.
  
• Provide and maintain access to the AI-powered learning platform, striving to minimize downtime and provide technical support.
  
• Communicate schedule details, updates, and contingency plans (e.g., backup tutors if an instructor is unavailable).
  
• Strive for high-quality delivery but make no guarantee of specific score improvements, as outcomes depend also on Student effort .
  

8. Changes and Cancellation

ECP may modify schedules, instructors, or locations due to unforeseen circumstances; Students will be notified and offered reasonable alternatives. If ECP cancels a course before commencement (e.g., due to insufficient enrollment), Students may be offered credit toward a future session; no cash refunds will be issued. Credits or transfers are the sole remedy in cancellation scenarios.

9. Intellectual Property

All course materials (presentations, recordings, platform content) are proprietary to ECP or its licensors. Students may use materials solely for personal educational purposes. Unauthorized distribution, reproduction, or sharing is prohibited. ECP may use anonymized feedback, suggestions, or testimonials for service improvement or marketing.

10. Limitation of Liability

ECP provides educational services but does not guarantee any specific SAT score, admission outcome, or other results. To the fullest extent permitted by law, ECP’s liability for any claim arising from the course is limited to the amount paid by the Student. ECP is not liable for indirect, incidental, or consequential damages.

11. Privacy and Data Use

Enrollment and continued participation are subject to ECP’s Privacy Policy, which explains how personal data are collected, used, stored, and protected. By enrolling, Students consent to the processing described in the Privacy Policy stated below.

12. Dispute Resolution

These Terms are governed by Ethiopian law. Disputes shall be resolved in Ethiopian courts unless the parties agree in writing to arbitration. Prior to formal proceedings, Students should contact ECP to attempt amicable resolution.

13. Termination

• By Student: Students may withdraw at any time but will not receive any refund or credit.
  
• By ECP: ECP may suspend or terminate access for breach of these Terms (e.g., non-payment, misconduct). No refund will be provided upon termination.
  

14. Amendments

ECP may update these Terms. Updated versions will be posted on the website or communicated to enrolled Students. Continued participation after changes indicates acceptance.

15. Contact Information

For questions regarding these Terms of Service:

• Email: info@ethiocollegeprep.com
  
• Phone: +251979101112 and +251979131415
  
• Address: Bole Wollo Sefer, Garad City Center, Tower B, 11th floor, Addis Ababa, Ethiopia

Privacy Policy

1. Introduction

ECP values your privacy. This Privacy Policy describes how we collect, use, disclose, and protect personal data of Students and website visitors in connection with our in-person and online courses ethiocollegeprep.com.

2. Data Controller

Ethio College Prep (ECP Consultancy PLC), based in Addis Ababa, Ethiopia, is the data controller for personal information collected via registration, course participation, website interactions, and related services.

3. Information We Collect

• Registration Data: Name, contact details (email, phone), date of birth or age, school information, guardian consent for minors, payment transaction records (bank receipts, payment confirmations) collected during enrollment.
  
• Academic Data: Diagnostic test results, practice test performance, attendance logs, assignment submissions, final exam scores on the AI platform.
  
• Usage Data: Interaction logs with the AI platform (e.g., time spent, question performance), website analytics (IP address, device information, browsing behavior via cookies and analytics tools).
  
• Communications: Emails, messages, or support tickets exchanged between Students (and guardians, if applicable) and ECP.
  
• Marketing Data: Preferences for newsletters, promotional communications, event invitations (only with consent).
  
• Third-Party Data: Data from referrals or partner organizations, only with Student consent.
  

4. How We Use Information

• Course Delivery: To manage enrollment, verify eligibility, deliver instruction, track progress, and provide personalized insights via the AI platform.
  
• Payments and Billing: To process payments, issue invoices/receipts, send second-round payment reminders.
  
• Communication: To send course schedules, urgent notifications (e.g., schedule changes), support responses.
  
• Service Improvement: To analyze aggregate data for enhancing course content, AI platform features, and overall service quality.
  
• Marketing and Promotions: To send promotional materials only if Students have opted in; Students may opt out at any time.
  
• Legal Compliance: To comply with legal obligations (e.g., record-keeping), resolve disputes, enforce Terms of Service.
  

5. Legal Basis for Processing

• Consent: For marketing communications and any optional data processing outside contractual necessity.
  
• Contractual Necessity: Processing registration, payments, and course access as part of the enrollment agreement.
  
• Legitimate Interests: Improving services, preventing fraud, ensuring platform security, analytics to enhance learning outcomes.
  
• Legal Obligations: Retaining payment records and other data as required by Ethiopian law or other applicable jurisdictions.
  

6. Data Sharing and Disclosure

• Educational Partners: For guest sessions or workshops, only with explicit Student consent before sharing identifiable data.
  
• Legal Authorities: When required by law, court order, or to protect legal rights of ECP or Students.
  
• Business Transfers: In event of merger, acquisition, or sale of ECP, data may be transferred under confidentiality protections.
  
• Anonymized/Aggregated Data: May be used for research, reporting, or marketing in a form that does not identify individuals.
  

7. Data Retention

• Retention Periods: Personal and academic records are retained for as long as necessary for educational, legal, and business purposes (e.g., at least the period required by Ethiopian regulations for educational institutions and financial record-keeping).
  
• Deletion Requests: Students (or guardians) may request deletion or anonymization of certain data, subject to legal and contractual obligations (e.g., payment records may be retained for tax compliance). ECP will evaluate and comply with deletion requests to the extent permitted by law.
  

8. Security Measures

• Technical Safeguards: Encryption in transit (HTTPS) for website and AI platform; secure storage with access controls; regular security audits.
  
• Access Controls: Role-based permissions restrict access to sensitive data to authorized staff only.
  
• Incident Response: Procedures for detecting, responding to, and notifying affected parties in the event of a data breach, in accordance with applicable law.
  

9. Cookies and Tracking

• Website Cookies: We use cookies and analytics tools (e.g., Google Analytics) to understand website usage. Users may manage cookie preferences via browser settings.
  
• Platform Tracking: The AI platform collects usage metrics to personalize learning; details are provided during onboarding and in platform disclosures.
  

10. Student Rights

• Access and Correction: Students may request access to their personal data and request corrections to inaccurate information.
  
• Data Portability: Students may request export of their academic/performance data in a common, machine-readable format.
  
• Erase/Restrict Processing: Students may request deletion or restriction of processing, subject to contractual and legal obligations (e.g., retention of records needed for certification or compliance). Where full deletion is not immediately possible, ECP will consider anonymization.
  
• Withdraw Consent: For marketing communications; ECP will cease promotional emails upon request.
  
• Complaint: Students may lodge privacy complaints with ECP’s data protection officer or the relevant Ethiopian authority if concerns arise.
  

11. International Data Transfers

If personal data are processed or stored outside Ethiopia (e.g., AI platform servers in other jurisdictions), ECP ensures adequate protections via data processing agreements, standard contractual clauses, or other legally recognized safeguards.

12. Children’s Privacy

For minors under the legal age of consent, parental or guardian consent is obtained during registration. Parents/guardians may exercise access, correction, or deletion rights on behalf of minor Students as permitted by law.

13. Third-Party Links

Our website or the learning platform may include links to third-party services (e.g., YouTube, Google Meet). ECP is not responsible for the privacy practices of those third parties; Students should review their respective policies.

14. Updates to Privacy Policy

ECP may update this Privacy Policy periodically. Material changes will be posted on our website with effective dates and communicated to enrolled Students. Continued use of services after changes indicates acceptance.

15. Contact Information

For privacy inquiries or data requests:

• Email: info@ethiocollegeprep.com
  
• Phone: +251979101112 and +251979131415
  
• Address: Bole Wollo Sefer, Garad City Center, Tower B, 11th floor, Addis Ababa, Ethiopia